Board Members & Responsibilities

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The HOA President is responsible for providing leadership and direction to the Lakeview Commons HOA Board of Directors, ensuring that the community’s needs are met while complying with all governing documents and legal regulations. The President acts as the primary representative of the HOA, promoting a sense of community, enforcing rules fairly, and fostering effective communication among homeowners, board members, and vendors.

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Leadership and Oversight: Providing leadership to the board of directors and ensuring the association operates according to its governing documents and state laws.

1. Meeting Management: Calling and presiding over board meetings and annual member meetings, maintaining order, and ensuring meetings follow proper procedures.
2. Communication: Serving as the main point of contact between the board, homeowners, property management companies, and vendors. They also communicate board decisions and updates to the community.
3. Enforcement of Rules: Ensuring that the HOA's rules, bylaws, and covenants are enforced fairly and consistently.
4. Financial Oversight: Collaborating with the treasurer to review the HOA’s budget, financial reports, and expenses, ensuring financial stability and proper use of funds.
5. Decision-Making: Leading discussions, guiding board decisions, and ensuring that actions taken are in the community’s best interest.
6. Vendor and Contractor Management: Approving contracts and overseeing the performance of contractors and service providers working within the community.
7. Conflict Resolution: Addressing and helping resolve disputes between homeowners, board members, or vendors.
8. Strategic Planning: Setting long-term goals for the HOA, planning community improvements, and ensuring the community’s needs are met.
9. Compliance: Ensuring the HOA adheres to local, state, and federal regulations that affect the community.

Support and Succession: Assists the President in leading the HOA and assumes presidential responsibilities when the President is absent.

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1. Committee Oversight: Acts as the board liaison for key committees, ensuring alignment with the HOA’s goals and timely progress reports.
2. Community Compliance: Helps enforce community rules and regulations while ensuring compliance with local ordinances and state laws.
3. Communication and Engagement: Maintains open communication with homeowners, vendors, and board members, promoting transparency and addressing community concerns.
4. Project Leadership: Leads specific projects such as community events, property improvements, or special initiatives as assigned by the board.
5. Board Participation: Attends board meetings, collaborates with other members, and votes on matters that impact Lakeview Commons.
6. Emergency Decision-Making: Assists in making timely decisions during emergencies if the President is unavailable.

1. Financial Management: Overseeing the HOA’s budget, including planning for maintenance, repairs, and other community expenses.
2. Accounting: Maintaining accurate financial records for Lakeview Commons, including income from assessments and expenses related to the community.
3. Financial Reports: Monthly or quarterly financial reports to the board and providing updates during meetings. 
4. Assessments: Managing the collection of homeowner dues, fees, and any special assessments, ensuring timely payments and addressing any delinquencies.
5. Banking: Overseeing HOA bank accounts, ensuring transactions are authorized per board policy, and managing the HOA’s cash flow.
6. Tax Filing: Ensuring the HOA complies with tax regulations, including filing annual tax returns; with the assistance of an HOA-specialized accountant. 
7. Audit Preparation: Assisting with annual audits or reviews and ensuring the financial records are in order for external or internal review.

Serve as the primary liaison between the Board and homeowners who do not reside on-site, as well as corporations that own property in the community. 

1. Maintain updated contact information for all offsite and corporate owners.
2. Ensure that notices, ballots, and community updates are received electronically in a timely and reliable manner to these members (and the designated point of contact). 
3. Serve as the point of contact for questions or concerns from offsite/corporate owners. 
4. Report to the Board on trends, issues, or feedback raised by this group of members. 
5. Encourage engagement and participation of absentee owners in community matters, including voting and financial responsibilities. 

To oversee the Association’s communication channels and technology platforms, ensuring members receive timely, accurate, and accessible information while supporting the Board’s use of modern tools to operate effectively. 

1. Manage and maintain the Association’s official communication channels, including email lists, newsletters, websites, portals, and social media:
   * Member Directory (and identifiable data)
   * The Lakeview Commons Connection Newsletter
   * Website: www.LakeviewCommons.homes  
   * Homeowner Portal: https://app.payhoa.com/   
   * Social Media: Lakeview Commons Community Group (Facebook) 
2. Oversee technology systems that support Association operations (e.g., electronic voting platforms, PayHOA and secure document storage). 
3. Coordinate electronic notice delivery for meetings, ballots, and other official communications in compliance with governing documents and Georgia law. 
4. Ensure technology solutions are accessible, cost-effective, and secure.
5. Work with other Directors and committees to ensure members receive clear, consistent updates on HOA projects, finances, and community activities. 
6. Recommend improvements to technology and communication practices to strengthen transparency and engagement within the community. 

To assist the Board in maintaining order, security and efficiency during meetings of the Association and to ensure proper conduct in accordance with the governing documents.

1.  Maintain order at all Board and membership meetings, ensuring rules of procedure (including Robert’s Rules of Order or other adopted procedures) are followed. 
2. Ensure only eligible members and authorized guests are present at meetings. 
3. Support the President by keeping discussions focused on the agenda and by helping to manage time limits. 
4. Assist with logistics of meetings, such as setup of space, distribution of materials, or operation of electronic systems (including voting technology).
5. Serve as liaison with security or outside vendors if additional order or access control is needed. 
6. Carry out other related duties as may be assigned by the Board in support of maintaining orderly and effective meetings. 

1. Record-Keeping: Maintaining accurate records of all board and membership meetings, including attendance and decisions.
2. Meeting Minutes: Preparing and distributing minutes for board meetings, annual meetings, and any special meetings.
3. Correspondence: Handling official communication, such as responding to homeowner inquiries and communicating important updates.
4. Document Maintenance: Ensuring governing documents, such as the CC&Rs, bylaws, and policies, are current and accessible to the board and homeowners.
5. Notice Distribution: Sending out meeting notices, election ballots, and any other required HOA notifications to homeowners.
6. Filing: Safely storing legal, financial, and other essential HOA documents in compliance with the HOA’s requirements.
7. Legal Compliance: Ensuring the HOA is in compliance with state and local laws, including maintaining required records and filings.